PaidKind vs QuickBooks
QuickBooks Online is full accounting software (bookkeeping, reports, bills and tax), while PaidKind does one job: invoicing and polite payment reminders. They work together: QuickBooks users can connect it, and PaidKind chases their unpaid QuickBooks invoices while the books stay in QuickBooks.
Last checked
How do PaidKind and QuickBooks Online compare?
Best for
- PaidKind
- Freelancers and small businesses who want to invoice and get paid with less chasing
- QuickBooks Online
- Businesses that want full accounting: books, reports, bills and tax
Price
- PaidKind
- $2.99/month (£2.99 for UK businesses), one plan with every feature
- QuickBooks Online
- US paid plans from $38/month (Simple Start) to $340/month (Advanced) before offers (as of Nov 2026)
Free plan
- PaidKind
- No
- QuickBooks Online
- Yes: 2 invoices a month, or unlimited if you qualify for and turn on QuickBooks Payments (US, as of Nov 2026)
Invoices
- PaidKind
- Up to 150 a month
- QuickBooks Online
- Included on every plan
Payment reminders
- PaidKind
- Yes: before, on and after the due date; approve each or send automatically
- QuickBooks Online
- Invoicing with payment reminders from Simple Start
Bookkeeping and reports
- PaidKind
- No
- QuickBooks Online
- Yes
Tax returns
- PaidKind
- No
- QuickBooks Online
- UK plans except Sole Trader Plus can submit VAT returns to HMRC
| Topic | PaidKind | QuickBooks Online |
|---|---|---|
| Best for | Freelancers and small businesses who want to invoice and get paid with less chasing | Businesses that want full accounting: books, reports, bills and tax |
| Price | $2.99/month (£2.99 for UK businesses), one plan with every feature | US paid plans from $38/month (Simple Start) to $340/month (Advanced) before offers (as of Nov 2026) |
| Free plan | No | Yes: 2 invoices a month, or unlimited if you qualify for and turn on QuickBooks Payments (US, as of Nov 2026) |
| Invoices | Up to 150 a month | Included on every plan |
| Payment reminders | Yes: before, on and after the due date; approve each or send automatically | Invoicing with payment reminders from Simple Start |
| Bookkeeping and reports | No | Yes |
| Tax returns | No | UK plans except Sole Trader Plus can submit VAT returns to HMRC |
When is QuickBooks the better choice?
- You need real accounting: bookkeeping, bank feeds, expenses, bills and reports.
- You are a UK business that wants to submit VAT returns from the same software.
- You send one or two invoices a month in the US: its Free plan costs nothing (but has no third-party integrations, so it cannot connect to PaidKind).
- Your accountant already works in QuickBooks.
When is PaidKind the better choice?
- You only need to send invoices and get them paid, without learning accounting software.
- You want reminders before, on and after the due date that you can approve or leave to send by themselves.
- You want one low price with every feature, not a choice of plans.
- You already use QuickBooks for the books and just want the chasing done for you.
How do I use PaidKind with QuickBooks?
- In PaidKind, open Settings, then Integrations, and connect your QuickBooks Online company (UK and US businesses; QuickBooks Free does not allow third-party connections).
- PaidKind imports your unpaid QuickBooks invoices so friendly reminders can follow them up.
- Invoices you create in PaidKind are sent to QuickBooks, so your books stay complete.
QuickBooks is a trademark of Intuit Inc.. PaidKind is independent and not endorsed by Intuit Inc..
See also: PaidKind pricing · How PaidKind reminders work · How to chase an unpaid invoice politely
Questions
Can I use PaidKind with QuickBooks Online?
Yes. UK and US businesses can connect a QuickBooks Online company in PaidKind’s Settings. PaidKind imports your unpaid invoices so polite reminders can chase them, and sends invoices you create in PaidKind to QuickBooks. Nothing is written to QuickBooks until you connect, and you can disconnect at any time.
Is PaidKind a replacement for QuickBooks?
No. PaidKind does not do bookkeeping, bank feeds, expenses, reports or tax returns. It covers invoicing and payment chasing. If you only need to send invoices and get paid, PaidKind may be all you need; if you need accounts, keep QuickBooks and let PaidKind handle the friendly follow-ups.
Which one should I choose?
Pick the tool that matches the job you need done most. If you mainly send invoices and spend too long chasing payments, PaidKind keeps that simple. If you need more, such as accounting, card payments or estimates, compare the other tool’s current plans on its own website before deciding.
Sources
Other products’ prices and features are as listed on their own websites when we last checked and can change. Check their sites for current details.